Run your workshop without the paper chaos.
A complete system for running an auto workshop
Everything you need to run your workshop efficiently, from vehicle intake and service order tracking to inventory, invoicing, employee scheduling, and customer management, all in one system.
Why Go Digital
Many workshops still rely on paper job cards, spreadsheets, and manual invoicing. Job details get lost, inventory counts drift, and nobody knows which car is on which lift. When a customer calls about their vehicle, staff search through folders instead of providing an immediate answer.
A dedicated workshop system changes that. Every vehicle, service order, and invoice is managed in one place. Mechanics see their assigned work on a shared board, inventory tracks each part from purchase to installation, and invoices are generated from work already recorded. The system also warns you when an STK inspection is approaching its expiry date.
The result: fewer mistakes, faster turnaround, happier customers, and a clear picture of how your shop is actually performing.
Modules
Everything you need to run a workshop, in one place
Own Website
A complete marketing website for your workshop, ready to launch. It includes a homepage with customer reviews, categorized services, a price list, frequently asked questions, information about the workshop, a contact page, a blog, and a campaign page for special offers. Potential customers can find everything they need to book a visit.
Service Order Workflow
Every job follows a clear lifecycle: Quote, New, In Progress, Completed, and Closed. Each order records the vehicle, assigned mechanic, odometer reading, estimated hours, work performed, and materials used. Discounts, VAT, and totals are calculated automatically. Partial payments are tracked, so you always know what has been paid and what remains outstanding.
Kanban Board
A drag-and-drop board shows every active service order by status. Your team can immediately see what is waiting, what is in progress, and what is complete. Reorder priorities by moving cards. The board refreshes automatically every 60 seconds, making it suitable for a shared screen in the workshop.
Lift Management
A visual overview shows which vehicle is on each workshop lift. Move vehicles between positions as work progresses and configure the number of lifts to match your workshop layout. It provides a clear answer whenever someone asks, "Which car is on lift three?"
Calendar View
A full calendar showing all scheduled service orders, color-coded by assigned mechanic. See at a glance who is working on what and when. Auto-refreshes every 60 seconds so the schedule stays current without manual reload. Plan ahead, balance workloads, and avoid overbooking, all from a single view.
Vehicle Records
Keep a complete digital record for every vehicle that enters your workshop. License plate, make, model, VIN, and the next STK inspection date are all instantly searchable. License plates and VINs are normalized automatically, keeping records consistent regardless of how they are entered. Each vehicle’s full service history is one click away.
Customer Management
Manage individual customers and companies with all the details you need. Individual records include a name, email address, and phone number. Company records include the registered address, company registration number (IČO), tax ID (DIČ), and VAT ID (IČ DPH). Phone numbers use a consistent international format, and every customer is linked to their vehicles and service history.
Document Generation
Generate professional PDF documents directly from a service order without separate invoicing software. Four document types cover the workflow: a quote for approval, final invoice, printable job card, and material write-off for your accountant. Each document includes your logo, customer and vehicle details, itemized prices with VAT, and bank transfer information.
Inventory Management
Track every part from purchase to installation. Each item has a code, brand, name, quantity, and unit price. Quantities update automatically when parts are added to a service order. Main and secondary inventory locations separate everyday workshop parts from other stock, and each can have its own default margin.
Financial Overview
See how your workshop is performing at a glance. Interactive charts show monthly revenue with a daily breakdown, gross profit, service order counts, and material costs. Filter by month or year, compare trends, and make decisions based on real numbers rather than intuition.
Customer Messaging
Send emails and SMS directly from a vehicle’s detail page. Choose a template, review the pre-filled content, edit it if needed, and send. Emails are sent from your own address so customers can reply directly. Diacritics are removed from SMS messages automatically to reduce message costs. Every sent message is logged with its timestamp, channel, and full content.
STK Inspection Alerts
The system automatically flags vehicles whose STK inspection expires within 30 days, as well as vehicles that are already overdue. Contact customers before the inspection expires to build trust and bring them back to your workshop.
Lead Capture & Special Offers
Run promotional campaigns with a public sign-up form. Customers choose a bonus (tire storage, diagnostics, ozone cleaning, underbody inspection, or fluid check), provide contact details, and you follow up. Track every lead from new to in-progress to closed. A built-in contact form captures general inquiries too.
Employee Management
Add mechanics and assign each one a color. The color appears on the calendar, board, and service orders, so you can immediately see who is responsible for each job. It keeps team management clear without unnecessary complexity.
Security & Reliability
Who is the solution for
Ideal for workshops that want to replace paper records with a clear, modern system.
Independent auto repair workshops
Tire and wheel services
Multi-bay garages and small workshop chains
Workshops moving from paper job cards to digital
Interested in your own version?
If you need a complete auto workshop system that gives you full control over service orders, inventory, invoicing, and customer relationships, this is an ideal foundation. Contact us to discuss deployment and customization options.
Contact us